Excel Standard Toolbar buttons

Excel Basics

Toolbar Buttons

Toolbars are designed to help users. They are generally located at the top of the program window, under the menu bar, although they are movable.

We access toolbar buttons using the mouse, by pointing to one of the available choices and clicking the left mouse button. It is usually a good idea to know what each button means. When you point to a button and let the arrow rest on it for a second or two a short pop up description will appear.

It should be noted, that you can turn toolbars on and off. New users often turn them off without realizing it. If your toolbar has disappeared, point to the area located just below the menu bar, tap your right mouse button and choose the desired toolbar from the list provided.

Although you can customize all toolbars, the following are the buttons available on the Standard Toolbar.

Button	Shortcut	Menu location	Description
	CTRL N Starts a new document using the default settings	File, New Opens the "New" dialog box	New document. Open a blank piece of paper using the default settings or choose a predefined template.
	CTRL O	File, Open	Open an existing document(s). All three options will open the "Open" dialog box.
	CTRL S	File, Save	Save the current file. When the document is new, the "Save as" dialog box will open, requesting a filename be assigned.
	CTRL P The full document will print	File, Print	Print function. Each access method will cause the program to react differently.
		File, Print Preview	Print Preview - Gives the user a visual representation of what the file will look like in a printed form.
	CTRL X	Edit, Cut	Cut - Removes the contents of a selection (text, object) and places them in the clipboard.
	CTRL C	Edit, Copy	Copy - Copies the contents of a selection (text, object) and places them in the clipboard.
	CTRL V	Edit, Paste	Paste - Places the contents of the clipboard where ever the cursor is placed.
	CTRL+SHIFT+C Copy formats CTRL+SHIFT+V Paste formats		Format Painter, copies the format of a word, selected text, an entire paragraph, graphics boxes, tables, and cells within tables.
	CTRL Z	Edit, Undo	Undo - Reverses the last action(s)
	CTRL Y	Edit, Redo	Redo - Reverse the last undo
		Insert, Hyper link	Hyperlink - inserts a hyperlink, such as a URL into the current document.
			Activates the Web Toolbar
			The AutoSum function will insert the Sum formula and try to choose the range for you.
		Table, Insert Table	Creates a table using a drag action.
		View, Zoom	Increase/decrease the magnification of your document.
		Help	When you choose this button, the office assistant will open and ask you for the question you need help with.

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