Cut/Copy and Paste text

It is very rare to be able to write and everything falls into the proper order.  For example, often when writing a letter, we discover the second paragraph should really be after the third paragraph.  Most novices would erase everything and start again, or ignore the issue and be left with something less than satisfying.  That is where cut and paste comes into play.  We want to cut out the paragraph and move it to another location.  STEPS 1. Select, or, choose the text using either the keyboard or mouse conventions. 2. From the Edit menu, choose Cut or Copy which ever applies, or use one of the following alternatives.  Cut  The selected text will disappear from  view. Copy The selected text will remain on the page. keyboard >>  Hold CTRL tap X  Hold CTRL tap C toolbar >> or click on  on the toolbar 3. Position the cursor where you want the text to be inserted 4. From the Edit menu, choose Paste         or (keyboard) Hold Ctrl tap V, release Ctrl         or (toolbar) click on  on the toolbar The text will appear where the cursor was located.

 
 

Undo your last action

This feature is absolutely one of your best friends.  When you make a mistake, DON'T PANIC.  If you do, you will probably kill your file completely.  Just utilize the undo feature.  It should be noted that current releases of most word processing programs have many undo levels, meaning you can remove more than the last action.  From the Edit menu, choose Undo     or (Shortcut) Hold Ctrl tap Z, release Ctrl     or click on  on the toolbar For multiple undo actions use the drop list attached to the button or continue using the shortcut until all the unwanted commands are removed.

 
 

Reverse your undo

If you have overdone your undo's bring the actions back by utilizing the reverse feature. From the Edit menu, choose Redo    or (Shortcut) Hold Ctrl tap Y, release Ctrl    or click on  on the toolbar

 
 
 

Make multiple changes to text

When you want to set any style that is not readily available on the formatting toolbar, you should utilize the font dialog box.  There is a wide variety of options available. 1. Select the text using either the keyboard or mouse conventions. 2. From the Format menu, choose Font 3. Select the Font Face, Size, and Style.  4 Select other Font options as desired 5 Click on OK or tap the Enter key

 
 

Bold - Italics - Underline text

These options are the most widely used.  They are so popular that learning the shortcuts can be a very good idea.  1. Select the text using either the keyboard or mouse conventions. 2. Choose Font from the Format menu, choose Bold, Italic or Underline from the Appearance group box     Click on OK or tap the Enter key Or
Shortcut	Click from the toolbar
Ctrl B= Bold
Ctrl I=Italic
Ctrl U=Underline

 
 

Change the Font style/size

1. Select the text using either the keyboard or mouse conventions. 2. Choose Font from the Format menu, choose the font from the Font box, then choose OK or 2. You can also click on the standard tool bar.  Select the font face.  Or  to change the font size. Do not limit your size to the choices listed, the font size is limited only by the page size you are working with, instead of choosing a size from this list provided, double click in the size field to select the current setting, type the size you want, tap the enter key.  ie 43 enter

 

The Format Painter

You can use format painter to copy formatted text to other text in the document. (font size, color, strength, slant) For example, you have a 30 page report where you want certain information to stand out in the paragraphs.  To make the information stand out, you have decided to make the font different by changing the:  style, size, color, bolded and italics those words.  If you wanted to do that to every note, you would have to remember 5 different setting for each. This feature is marvelous.  It does take a little practice, but once you have mastered it, the feature is really kind of fun.  Needless to say, there are several ways of using format painter. Mouse Place your cursor within the area of text that has the formats you want to copy. On the Standard toolbar, do one of the following: Single click   to copy the formatting to one location, or, Double click to make changes in several locations. The mouse pointer will change to a paintbrush with an I-beam pointer, select the text you want to format. If you are copying formats to several locations, complete one operation, release the mouse button, and then select additional text anywhere in the document. When you finish copying character formatting, click the Format Painter button again or press ESC.  Your mouse pointer will return to it's normal state. Using the keyboard You can copy the character formatting of selected text quickly by using shortcut keys. Select the text with the formats you want to copy and then press CTRL+SHIFT+C. Then select the text you want to change, and press CTRL+SHIFT+V.       Notes Word copies any character formatting you apply by using the Formatting toolbar, the Font command on the Format menu, or shortcut keys. Word copies styles in different ways, depending on the selection.   If the selection includes a paragraph mark  () Word copies the paragraph style and any additional paragraph formats applied to the paragraph, plus the character style and any additional character formats applied to the first character in the selection.   Does NOT include a paragraph mark The character style and any additional character formats applied to the first character in the selection.   Is a single paragraph mark () The paragraph style and any additional paragraph formats applied to the paragraph.